If you’re using PowerPoint to present a presentation, it’s important to make sure that audio is off. This will help keep your audience focused and avoid any potential disruptions. Here are a few tips to help you achieve this:

  1. Make sure that all slides are closed captioned. This will help viewers who cannot hear the speaker understand what they’re saying.
  2. Disable sound on individual slides if possible. This will prevent people from accidentally hearing audio on a slide and disrupting the presentation.
  3. Use white space on every page of your presentation to avoid including audio files in your document. This will also help you save space on your computer and improve readability.

Slideshows are, more often than not, accompanied by a great deal of speaking, so it’s no surprise that you might sometimes need to pause the audio during the presentation. PowerPoint allows you to do so with the click of a button.

Pausing Audio During a Presentation

Unless your presentation is intended for viewing without a speaker (like a slideshow full of images for an audience to observe during a wedding), there will likely be a point when you need to pause the audio to answer questions, speak longer on a subject than intended, and so on. Luckily, pausing audio is extremely simple.

Open up the presentation with which you’ll be working. Go ahead and insert your audio if you haven’t done so already.

Once you’re ready, begin your presentation. To do so, select “From Beginning” in the “Start Slide Show” section of the “Slide Show” tab. You can also hit the F5 key.

On the slide that contains the audio file, you’ll find the audio icon.

If you hover your mouse over the audio icon, a progress bar for the audio file appears, along with a volume slider and play/pause button. Click the pause button to pause the audio.

Alternatively, you can press Alt+P to pause and resume audio.

That’s all there is to it. The downside is that this option is not available if you play the audio continuously through the slideshow or hide the audio icon (though you can still use the Alt+P key combo), so plan your presentation accordingly.